Author Archive: Stanley

Volunteers

A volunteer’s time and services are the same as money. Nonprofits should look for volunteers as much as they look for grants and donations.

It’s hard managing volunteers who can walk away at any time for no reason. A lot of nonprofit people do not talk to the volunteers and never know why they are there. Like the grant writer, I think one of the critical positions in a nonprofit is the volunteer coordinator.

The coordinator should know the nonprofit’s needs, know where to find volunteers, and be able to ask people to volunteer. When the volunteers show up, the coordinator should remember what they provided and what they liked by talking to them.

The executive director and staff should meet and greet the volunteers when they are volunteering. And, more than once. It’s important to know what will keep the volunteers from running away. Such as not to demand more services than they want to give. Nonprofit managers and staff don’t know what too much is unless they talk to the volunteers.

Make volunteering a benefit to the volunteer. Give them something in return for their services. Sometimes this is easy when a person needs to do community service, their company gives benefits for volunteering, or a person needs to update their resume. Other than these reasons, really, why do people volunteer?

I ask myself that all the time. Like many people, I don’t know the answer. Yes, people say they want to give back to the community or help the nonprofit that helped them. But, it’s not that easy. Nonprofit managers and staff should not bother looking for reasons. Just be thankful for the volunteer and say hello.

Can creative writing be taught?

Some people in the writing industry say no. They believe you are born with the ability to write creatively. If a person does not have this birthright, they shouldn’t try writing that novel. I think this is ridiculous, highly snobbish, and arrogant.

Creative writing can be taught and at any age. If a person has the motivation and desire, they can learn to write creatively and maybe even get published. Learning to write creatively requires two steps.

First is to learn how to think creatively. Such as imagining a traffic stop on the way to work and an elephant walks over to ask for a ride. Creative thinking is about imagining something different within something routine. It could also be about thinking a “what if” situation such as what if extraterrestrials took over the military. Sometimes creativity can come by paying attention to people in a store and thinking about what kind of life they could be living.

At this point, some people are saying “easier said than done”, but they are listening to the “no” people in the writing industry. A person can learn to think creatively through practice and guidance. Most writing teachers and books do not explain this process or consider the impact of skipping this step.

A person can learn the first step while starting on the second, which is learning to write what is created so it can be shared with others.

In the beginning, it is probably best to write it all out. It may not make much sense, but practice at writing and learning the writing rules will eventually make the creativity readable. At least the writing teachers and books can help with this step.

I think not teaching how to be creative is why so many writers-to-be struggle with their writing. Teachers and authors assume the person already knows how to be creative.

So, self-teach yourself. Maybe keep a journal/diary. Tell your dog or cat or cow what you’re thinking. How about right now getting a pen and paper?

Build the Project’s Funding First

Before I write a grant application, I build a spreadsheet with all of the project’s funding information (revenue and allocation or expense). I use the template pictured above. Once I know exactly what I’m funding, the writing goes a lot easier.

This template is only for a project, a subset of the organization’s mission. A foundation usually requests the nonprofit’s total budget as a separate attachment. Also, many foundations want to see operating funds separate from a project, not together. A grant application should be specific.

(Hint: many foundations fund a specific project rather than the more general operating funding.)

The critical part of building a project’s funding is the percentages. Foundations want to be a partner in a project, which generally means less than a fifty percent investment. What the percentage is depends on the foundation. I try not to go above thirty five percent in any category. But, this is only my guideline based on my opinion, which is not necessarily a good opinion or a valid guideline.

In any case, a nonprofit should be flexible when building a funding plan. Salaries can be included as long as they are for the project and the foundation allows salaries funding. If not, then I list salaries in Other Cash Support. Either way, I never have the foundation pay for the employee benefits. These costs give the impression of operating costs.

Besides the percentages, the other important part is the categories. The template has standard categories meant to be general, while being somewhat specific. Making things too specific can create confusion. A lot of foundations are okay with these categories.

Some foundations have their own budget template. I can complete their template with all the information from my spreadsheet. Plus, I have done the analysis that they may do to figure out how much of the project they are funding.

Writing a grant request is not easy. Getting the costs settled makes the writing less complicated. After all, it is mostly about the money.

Stories without a Published Home (showing half published, half not)

Sometimes after sending a story out for publishing and getting a lot of rejections, I decide enough is enough. For my sake and the story.

I feel guilty when I stop sending out a short story. It is a strange ending to what I created. No one will ever read it except me.

I keep my stories printed out and in manila folders. Inside on the left are magazines I sent the story to along with date and when it was rejected (or when I never heard back from the magazine).

One folder has red wine stains, another splotches of strong coffee, and still another drips from black tea. Some are peppered with food stains while others are not so anointed (it didn’t take as long to write them).

When I run out of room on the inside cover, I write the rejections on the back. At some point, I stop and file the folder and story away before I run out of room on the back and there’s nowhere else to go.

These stories I file away don’t sit far from the stories that were accepted. Maybe I’ll bring the old stories out and try again one day.